March Board Minutes
The Western Reserve Board of Education met in special session at 8:00 a.m. on March 12, 2007, in the Board Office. The following members responded to roll call: Mr. Boose, Mrs. Pickett, Mr. Todd, Superintendent Donald Barnes, and Treasurer Brett Robson
Mrs. Pickett moved, seconded by Mr. Todd, the Board approve the agenda as presented.
Mrs. Pickett – yes, Mr. Todd – yes, Mr. Boose – yes.
Motion Passed.
Mr. Todd moved, seconded by Mrs. Pickett, the Board approve Donna Fraelich as MS Track Coach for the 2006-2007 school year.
Mr. Boose – yes, Mrs. Pickett – yes, Mr. Todd – yes.
Motion Passed.
Mrs. Pickett moved, seconded by Mr. Boose, the Board approve the following resolution for the Petty Cash Fund:
Whereas the Western Reserve Schools Board of Education recognizes the need to maintain a petty cash fund to conduct routine business matters within a district, the Board authorizes the treasurer to maintain such fund in the following manner:
(a.) Petty cash funds may be established at the building level (high school, elementary, and central office), in an amount not to exceed $250 per location, or $750 in total.
(b.) While the treasurer maintains controls and responsibilities for the fund, the treasurer may designate officials in the building administrative offices to manage the building funds on a daily basis
(c.) The treasurer, or designated official, will be responsible for the reconcilement function of the individual funds. Additionally, the treasurer or designated official will replenish the fund on an as needed basis by providing the treasurer’s office with appropriate receipts and/or acceptable records documenting expenditures made. The treasurer’s office shall issue a warrant check to the fund custodian in an amount equal to the total of such expenditures, and an amount to not exceed the those limits established in item (a.) above.
Mrs. Pickett –yes, Mr. Todd – yes, Mr. Boose – yes.
Motion passed.
Mrs. Pickett moved, seconded by Mr. Boose, to adjourn the meeting at 8:07 a.m.
Mr. Boose-yes, Mr. Todd-yes, Mrs. Pickett-yes
Motion Passed.
Meeting adjourned at 8:07 a.m.
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The Western Reserve Board of Education met in regular session at 7:30 p.m. on March 22, 2007, in the Board Office. The following members responded to roll call: Mrs. Pickett, Mr. Todd, Mr. Daniels, Mrs. Fannin Superintendent Donald Barnes, and Treasurer Brett Robson. Mr. Boose was absent.
Mr. Todd moved, seconded by Mr. Daniels, the Board approve the agenda and supplemental agenda with the following amendment: deleting item IX (C).
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Daniels moved, seconded by Mrs. Pickett, the Board approve the minutes of the February 21, 2007 regular meeting as presented.
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Daniels moved, seconded by Mrs. Pickett, the Board approve the minutes of the February 26, 2007 special meeting as presented.
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Todd moved, seconded by Mrs. Pickett, the Board approve the minutes of the March 12, 2007 special meeting as presented.
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Daniels moved, seconded by Mrs. Pickett, the Board approve the second and final reading of the following revised policies/codes: 1220, 1310, 1520, 2260, 3120, 3120.04, 3120.08, 3120.09, 3122.01, 4120, 4120.04, 4120.09, 4122.01, 5113, 5320, 5330, 5341, 5463, 5540, 6320, 6450, 6520, 8320, 8330, 8400, 8442, 8462, 8500, 9800.
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Daniels moved, seconded by Mrs. Pickett, the Board approve the second and final reading of the following new policies: 1200, 1231, 1231.01, 2260.01, 3120.05, 3131, 3210, 3231, 3231.01, 4131, 4210, 4231, 6620, 7530, 8120, 8442.01.
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Daniels moved, seconded by Mrs. Pickett, the Board approve the second and final reading of the following replacement policies: 5511, 5530, 6610, 7440, 8420.
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Daniels moved, seconded by Mrs. Pickett, the Board approve the second and final reading of the following deleted policies: 6421
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Daniels moved, seconded by Mrs. Pickett, the Board approve the second and final reading of the following new number policies: 7530.01
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Daniels moved, seconded by Mr. Todd, the Board approve a three year contract for Regina Zaborski, Assistant Treasurer, with salary based upon approved schedule.
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Daniels moved, seconded by Mr. Todd, the Board approve a three year contract for Paul Moses, Athletic Director, with salary based upon approved schedule.
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mrs Pickett moved, seconded by Mr. Daniels, the Board approve a three year contract for Rodge Wilson, Assistant Elementary Principal, with salary based upon approved schedule.
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Daniels moved, seconded by Mrs. Pickett, the Board approve a three year contract for Mary Lynn Mahoney, Elementary Principal, with salary based upon schedule.
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Daniels moved, seconded by Mr. Todd, the Board accept the resignation of Melanie McCrory for personal reasons.
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Daniels moved, seconded by Mrs. Pickett, the Board the following non-certified substitute pending successful completion of Board requirements: Barb Smallwood.
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Daniels moved, seconded by Mrs. Pickett, the Board approve the following certified substitutes pending successful completion of Board requirements: Clinton Hamilton and Heidi Helgeson.
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Daniels moved, seconded by Mr. Todd, the Board table discussion regarding revisions to the Superintendent’s contract
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Daniels moved, seconded by Mrs. Pickett the Board approve the financial reports for February, 2007.
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Daniels moved, seconded by Mrs. Pickett, the Board approve the resolution accepting the amounts and rates as determined by the Budget Commission.
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
The Board discussed a need to hold a special meeting to discuss the current state of the district’s finances. It was agreed the Board will meet in open session on Thursday, March 29, 2007 at 8:00 p.m. in the Board Office conference room.
Mr. Daniels moved, seconded by Mrs. Pickett, the Board enter into executive session for the purpose of negotiations, no action to follow.
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
The Board entered into executive
session at 8:28 p.m.
The Board returned from executive session at 9:20 p.m.
Mr. Daniels moved, seconded by Mrs. Pickett, the meeting adjoun.
Mr. Todd-yes, Mr. Daniels-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Meeting adjourned at 9:20 p.m
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The Western Reserve Board of Education met in special session at 8:00 p.m. on March 29, 2007, in the Board Office. The following members responded to roll call: Mrs. Pickett, Mr. Todd, Mr. Boose, Mrs. Fannin Superintendent Donald Barnes, and Treasurer Brett Robson. Mr. Daniels was absent.
Mr. Barnes updated the Board on the two alternatives currently being considered for the 2007-2008 school year. The final recommendation will be presented to the Board at the April meeting.
Mr. Boose moved, seconded by Mrs. Pickett, the Board approve the resolution for Building Our American Communities Program.
Mr. Todd-yes, Mr. Boose-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Mr. Barnes and Mr. Robson presented the Board with the current financial picture facing the district in the upcoming years. The Board was informed of correspondence received from the Department of Education regarding the deficit projected for FY09 and the requirement to have a plan submitted in order to avoid being placed in fiscal caution. The Board was informed that such a plan had been submitted and accepted by the Department of Education. The Board also revisited the staffing analysis that was prepared last January, and reviewed the recent Cupp report. It was determined and agreed upon that the district needs to reduce operating costs by at least $700,000 effective with the start of the 2007-2008 school year. Mr. Barnes and Mr. Robson will work with staff and administration to determine what areas reductions may readily occur. It was noted that the majority of the cost savings would need to come from staff reductions based on data presented and reviewed through this point.
Mr. Boose moved, seconded by Mr. Todd, the meeting adjourn.
Mr. Todd-yes, Mr. Boose-yes, Mrs. Pickett-yes, and Mrs. Fannin-yes
Motion Passed.
Meeting adjourned at 10:00 p.m.
